Contact YCVB for information on everything that we can provide to ensure that you host the perfect event.

YCVB offers a wide array of services free of charge. These include:

1 Assistance for
your bid

  • Assistance drawing up a tailored bid.
  • Obtaining letters of support from the leaders of local government and industry.
  • Financial support for international conferences (conditions apply).
  • Help with selecting the most appropriate venues and accommodation.
  • Support for the bid presentation, including dispatching staff overseas to assist with presentations and distributing promotional materials.
  • Support with site inspections, including financial support.

2 Planning your
convention

  • Obtaining competitive quotes for venues, accommodation, catering and entertainment and assisting with bookings.
  • Coordinating inspections of venues, hotels and local tourist attractions.
  • Introduction of a professional congress organizer or destination management company, if requested.
  • Liaising with more than 500 companies providing local services.

3 Promoting your event
to more delegates

  • Delivering promotional material, including city maps, tourism brochures, image DVDs, giveaway items, etc. 
  • Promotion of the event with a display at your organization’s previous conference.
  • Media relations.
  • Assistance with event website.

4 Support throughout
your event

  • Provide complimentary visitor guides for delegates
  • Assistance through the Yokohama MICE Welcome Plan.
    Complimentary cultural performances, congress bags, bus transport for delegates and more (conditions apply).
  • Visitor information booths staffed by volunteers.